PA/Secretary - Commercial
MNC COMPA
Manchester
An excellent opportunity has arisen for a PA/secretary to provide support to our Legal Advisors within the Commercial team.
The main purpose of the role will be to provide full secretarial support to the team, to cover for secretarial absences within the team and occasionally to the rest of the office. You will be expected to demonstrate proactive thinking to support the needs of the team.
This role will include typing of correspondence, documents and bills, reports, file notes and attendance notes. You will be expected to manage Legal Advisors' diaries, organise meetings and travel arrangement as required. The successful applicant will be expected to deal with client queries over the telephone and answer routine enquires.
Other duties will include:-
Preparing enclosures ready for signing and sending out with the post.
Opening and closing client files and keeping records of the same.
Daily filing of incoming and outgoing post and correspondence.
Compile and send out invoices to clients and chase payment as per Legal Advisor's instructions.
Deal with expenses and cheque requisitions
The successful applicant will have excellent and accurate keyboard skills and will require a minimum typing speed of 70 wpm. It is essential that you have a good working knowledge of Word, Outlook and digital dictation. Knowledge of Powerpoint and Excel would be desirable by not essential.
The ideal candidate will have excellent presentation skills, a methodical and organised approach with excellent attention to detail. You must be able to demonstrate flexibility, adaptability and work well under pressure. It is essential that you can demonstrate good organisational skills to ensure that tasks are effectively scheduled within working time available, and that urgent work is completed and returned within the specified timescales. You must have a friendly and helpful approach with excellent communication skills.
You will have the ability to deliver a quality service to both internal and external clients and in return a competitive remuneration package along with an excellent working environment awaits the successful candidate.