Cookies & website privacy notice
1. This notice explains how we collect personal information through our websites. For further information on how Shoosmiths processes personal data please refer to our Privacy Notice.
2. How we collect data through our websites
By using and interacting with our websites, we collect and process certain information about you in the following ways:
a) Information given by you voluntarily
Information - including your name and job title, contact information including email address, and/or demographic information such as postcode may be voluntarily provided by you, for instance, in order for you to:
- Apply for one of our job vacancies or a training contract;
- Receive free downloads from a Shoosmiths website;
- Complete an enquiry or contact form;
- Sign up to our legal insights;
- Refresh or update your marketing preferences;
- We may also ask you for information when you report a problem with our site.
b) Information collected from you automatically
We may also automatically collect information about you without directly asking you to provide the information to us. In common with most other businesses, we use cookies to gather information. When you first visit our websites, you will be able to choose whether to “Accept All” or “Refuse All” non-essential cookies, alternatively you will also be able to “Manage Preferences”. Please see Cookies section for further details.
3. How we use your personal information
By using and interacting with our websites, we use the information about you in the following ways:
a) Direct Marketing
Depending on how you connect with us, we may send you a separate email inviting you to opt in to receive Direct Marketing information from us, including legal updates, event invitations and news on products and services ("Centralised Communications.")
As part of this opt in process, you will be invited to select the areas of law on which to receive Centralised Communications. There is no limit to the number of topics you can select as preferences.
The opt in/consent that you give us may also be used to send you details of our products or services that we have identified as likely to be of interest to you, based on the preferences you selected.
We do not rely on your consent to receive Centralised Communications indefinitely. You will receive an email from us at intervals of no less than 2 years where you will be asked to re-confirm your consent and preferences for legal topics and disciplines to ensure that the data we hold about your preferences, and your contact details, are current and accurate.
You may withdraw your consent for us to use your information in any of these ways at any time. Please see Withdrawing your consent in our Privacy Notice for further details.
b) Website Performance
Like many other websites, we collect data through the patterns of your website usage in order to improve the relevance and performance of our websites and your experience using them (for example by enabling us to monitor which pages you find useful and which you do not).
We will only use the information that we hold about you to administer and monitor (including in relation to troubleshooting, data analysis, testing and security) the provision of the website to you and other users. We will never share the data that you supply to us via our websites with any third parties.
4. Security and links to other sites
The transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our website and any transmission is at your own risk. Once we have received your personal data, we have in place reasonable and appropriate controls to ensure that it remains secure against accidental or unlawful destruction, loss, alteration, or unauthorised disclosure of, or access to personal data.
Where we collect any special categories of personal data about you, we will apply additional security controls to protect it.
Where we have given you (or where you have chosen) a password which enables you to access any of our online or electronic resources, you are responsible for keeping this password confidential. We advise you not to share your password with anyone as that will place the security of your data at risk.
5. Preference Management
You can access an online preference management centre where you can alter your marketing and insights preferences.
If you no longer want to receive Centralised Communications to which you previously opted-in, you can do so using our Unsubscribe tool at the footer of the email.
6. Cookies
Cookies are used by many websites to obtain information through pattern of website usage, such as overall view of users’ habits and volume of visitors to our website, etc.
You will find information here about what cookies may be set when you visit our Sites, the purposes for which we use those cookies, and how to reject or delete them. For further information on how Shoosmiths processes your personal data, please visit our Privacy Notice. The Privacy Notice explains the basis for processing your data.
7. What are cookies?
A cookie is a small data file that is placed on your computer or other device to allow a website to recognise you as a user when you return to the website using the same computer and web browser, either for the duration of your visit (using a 'session cookie') or for repeat visits (a 'persistent cookie'). Other similar files work in the same way and we use the word 'cookie' in this policy to refer to all files that collect information in this way.
Cookies are an extremely common technology for remembering certain information about a visitor to a website. The vast majority of websites currently make use of cookies and they are commonly used for a wide range of tasks. We use cookies for the following purposes:
a) Strictly necessary cookies. These are cookies that are required for the operation of our Sites. They include, for example, cookies that enable you to log into secure areas of our Site.
b) Analytical cookies. They allow us to recognise and count the number of visitors and to see how visitors move around our Site when they are using it. This helps us to improve the way our Sites work, for example, by ensuring that users find what they are looking for easily.
c) Functionality cookies. These are used to recognise you when you return to our Sites and to embed functionality from third party services. This enables us to personalise our content for you, greet you by name, remember your preferences.
d) Advertising cookies. These cookies record your visit to our Sites, the pages you have visited on our Sites and others and the links you have followed. We will use this information to make the advertising displayed to you more relevant to your interests. We may also share this information with third parties for this purpose.
8. How to control and delete cookies
When you accessed the Site, you were presented with a message that notified you of our use of cookies. We had to use a cookie to present you with that notice. If you continue to use the Site, more cookies and other tracking technologies will be placed on your computer as described in this Notice, in order to enhance your user experience whilst on the Site. By continuing to use the Site and/or by accepting our Terms of Use, you are agreeing to the use of such cookies and tracking technology.
We will not use cookies to collect personally identifiable information about you. However, if you wish to restrict or block the cookies which are set by the Site (or, indeed, on any other site) you can do this through your browser settings. The 'Help' function within your browser should tell you how. If you are primarily concerned about third party cookies generated by advertisers, you can turn these off by going to the Your Online Choices site at http://www.youronlinechoices.com/uk/your-ad-choices.
Alternatively, you may wish to visit http://www.allaboutcookies.org/, which contains comprehensive information on how to do this on a wide variety of browsers. You will also find details on how to delete cookies from your computer, as well as more general information about cookies. Please note that, as these websites are not owned or operated by us, we are not responsible for any of the content on them.
Please be aware that restricting cookies may mean that you are not able to take full advantage of all the features or services available on the Sites.
We also use a number of suppliers who set cookies on the Sites on our behalf to deliver certain services and features. If you would like more information about the cookies used by these organisations , please refer to the list under Sharing Tools.
9. Cookie Name & Purpose
While you have a choice of which cookies are used when you browse our websites, some of the cookies are strictly necessary for the functioning and security of our websites, and therefore will still be used in your browser even after you select the “Refuse All” option in our banner.
The cookies which will be used by us and their purpose are presented below:
|
If you choose “Refuse All” the below cookies will be used: |
|
|
Cookie Name |
Purpose |
|
OptanonAlertBoxClosed |
This cookie is used to determine whether a visitor should be shown the cookies opt-in banner after the first visit to our sites. |
|
OptanonConsent |
This cookie enables us to know which cookies you consented to when you interacted with our banner. |
|
ASP.NET_SessionId |
This cookie is used to maintain an anonymised user session by the server. |
|
shoosmiths-persistence-encrypt-cookie |
This cookie prevents our IP addresses being disclosed to third parties (i.e. hackers). |
|
If you choose “Accept All” the below cookies will be used in addition to the strictly necessary: |
|
|
Cookie Name |
Purpose |
|
intEmailHistoryId |
This cookie is used to identify visits and time spent on our sites through links sent by Vuture Direct Marketing. |
|
_ga |
This cookie identifies unique users for Google Analytics reports about the session. |
|
_ga_VLJ0G6FP4R |
This is a Google Analytics cookie which stores and counts pageviews for reporting purposes. |
|
_gat_UA-1853482-1 |
This is a Google Analytics cookie which is used to identify users’ unique identity number for reporting purposes. |
|
_gid |
Used to generate statistical data on how the user uses the websites. |
|
SC_ANALYTICS_GLOBAL_COOKIE |
This cookie allows us to identify unique users who visit our website on repeated occasions. |
10. Cookies set by Third Party sites
To improve your website experience, we sometimes embed video content from websites like YouTube and photos from Flickr. As a result, when you visit a page with content embedded, you may be presented with cookies from these websites. Shoosmiths do not control these cookies. This can also happen when you use our ‘share’ buttons. More information about this can be found below. You should check the relevant third-party website for more information about their cookies when applicable.
11. Sharing Tools
We would like to draw your attention to the fact that the Sites carry embedded 'share' buttons, that may redirect you to third-party websites, to enable users to easily share our articles with their contacts through several popular social networks. These sites may set a cookie when you are also logged in to their service. Shoosmiths do not control these cookies and you should check the relevant third-party website for more information about these. A list of cookies enabled by the ‘share button’ feature can be found below.
12. Cookies used by Google
List of Cookies
GALX
GAPS
GoogleAccountsLocale_Session
CheckConnectionTempCookie996
The information below relates directly to the cookies listed above and is taken directly from the Google website.
More information on Google's cookies can be found here: https://policies.google.com/technologies/types
|
Name |
GALX |
|
ID |
LQvR0IcmR9I |
|
Expires |
End of session |
|
Source |
accounts.google.com |
|
Name |
GAPS |
|
ID |
1:PmB1uUYCqHmwOxBE8Cwxi5jRpS2WXA:IdOQtE1S2I1-NZiw |
|
Expires |
End of session |
|
Source |
accounts.google.com |
|
Name |
GoogleAccountsLocale_session |
|
ID |
En |
|
Expires |
End of session |
|
Source |
accounts.google.com |
13. YouTube cookies used on site
We use YouTube to show some of our video content and YouTube may set cookies on your browser to display the video and monitor non-attributable statistical information. Information on YouTube's privacy policy can be found here: https://www.youtube.com/static?template=privacy_guidelines&gl=GB
|
Name |
CheckConnectionTempCookie996 |
|
ID |
430372 |
|
Expires |
End of session |
|
Source |
accounts.youtube.com |
|
Name |
GoogleAccountsLocale_session |
|
ID |
En_GB |
|
Expires |
End of session |
|
Source |
accounts.youtube.com |
14. Cookies used on https://myinfo.shoosmiths.co.uk
This domain is used for sending out our client briefings to our mailing lists. Session cookies are used to store the type of mailing to display and expire at the end of the session. Terms and conditions for this site fall under the Shoosmiths Terms of use which you can view here: https://www.shoosmiths.com/website-terms-of-use
|
Name |
ASPSESSIONIDQSRCDARC |
|
ID |
GOLKALAAILLGGHKCIBDLCPPF |
|
Purpose |
Session cookie for when user opens one of our online briefings |
|
Expires |
End of session |
|
Source |
myinfo.shoosmiths.co.uk |
|
Name |
RSGENPAGEEVENT |
|
ID |
COMMERCIAL0509 |
|
Purpose |
Session cookie used to indicate the first page to be viewed when opening a briefing |
|
Expires |
End of session |
|
Source |
Myinfo.shoosmiths.co.uk |
|
Name |
RSGENPAGEEVENTLAST |
|
ID |
COMMERCIAL0509 |
|
Purpose |
Session cookie used to indicate the following page should a user interact with one of our briefings. |
|
Expires |
End of session |
|
Source |
myinfo.shoosmiths.co.uk |
15. Cookies used by ShareThis widget
We use a 'Sharethis' widget to make it easier to share content found on the Shoosmiths website. The cookies are set by the third party. Sharethis has provided privacy information and an opt-out on their website: http://www.sharethis.com/privacy/
ShareThis has an opt-out selection (http://sharethis.com/privacy) which involves adding 3 more cookies to the user's browser. This action is completed on the ShareThis site, however ShareThis have a Privacy Manifesto on their site: http://sharethis.com/privacy-manifesto. Whilst the cookies are not strictly necessary, the user must interact with the widget before the cookie is set.
|
Name |
__uset |
|
ID |
yes |
|
Expires |
End of session |
|
Source |
.sharethis.com |
|
Name |
km_uq |
|
ID |
CjVr1096u9aqdH5iDFbVAg== |
|
Expires |
1 year |
|
Source |
.sharethis.com |
16. Cookies used by LinkedIn Share widget
LinkedIn cookie placed by the LinkedIn share button. This cookie is used to track which pages the user visits and if activated pass that information to LinkedIn to include on the user’s profile. For more information visit LinkedIn's privacy policy page.
|
Name |
leo_auth_token |
|
Expires |
Less than one day |
|
Source |
Linkedin.com |
|
Name |
JSESSIONID |
|
Expires |
End of session |
|
Source |
Linkedin.com |
|
Name |
bcookie |
|
Expires |
730 days |
|
Source |
Linkedin.com |
|
Name |
visit |
|
Expires |
730 days |
|
Source |
Linkedin.com |
|
Name |
PersistenceCookie |
|
Expires |
Less than one day |
|
Source |
Linkedin.com |
|
Name |
NSC_MC_QH_MFP |
|
Expires |
Less than one day |
|
Source |
Linkedin.com |
|
Name |
Lang |
|
Expires |
End of session |
|
Source |
Linkedin.com |
|
Name |
NSC_MC_WT_DTQ_IUUQ |
|
Expires |
Less than one day |
|
Source |
Linkedin.com |
17. Hotjar cookies used
Cookies that Hotjar stores on your visitor's browser which expire automatically after 365 days:
|
Cookie name |
Description |
|
_hjClosedSurveyInvites |
This cookie is set once a visitor interacts with a Survey invitation modal popup. It is used to ensure that the same invite does not re-appear if it has already been shown. |
|
_hjDonePolls |
This cookie is set once a visitor completes a poll using the Feedback Poll widget. It is used to ensure that the same poll does not re-appear if it has already been filled in. |
|
_hjMinimizedPolls |
This cookie is set once a visitor minimizes a Feedback Poll widget. It is used to ensure that the widget stays minimizes when the visitor navigates through your site. |
|
_hjDoneTestersWidgets |
This cookie is set once a visitor submits their information in the Recruit User Testers widget. It is used to ensure that the same form does not re-appear if it has already been filled in. |
|
_hjMinimizedTestersWidgets |
This cookie is set once a visitor minimizes a Recruit User Testers widget. It is used to ensure that the widget stays minimizes when the visitor navigates through your site. |
|
_hjDoneSurveys |
This cookie is set once a visitor completes a survey. It is used to only load the survey content if the visitor hasn't completed the survey yet. |
18. Trustpilot cookies
We use the independent review site Trustpilot to collect feedback on our services, and link to our page on Trustpilot from our website. The Trustpilot widget is displayed throughout our site using cookies.
19. Changes
We may make changes to this Notice at any time by sending you an e-mail with the modified Terms or by posting a copy of them on the Site. Any changes will take effect 7 days after the date of our email or the date on which we post the modified Terms on the Site, whichever is the earlier. Your continued use of the Site after that period expires means that you agree to be bound by the modified policy.
20. Who do I contact if I have any questions about Shoosmiths' cookies policy?
If you wish to write to us, our Data Protection team can be contacted at Shoosmiths LLP, The XYZ Building, 2 Hardman Boulevard, Spinningfields, Manchester M3 3AZ. Our email address for data protection queries is [email protected]. If you would prefer to speak to us by phone, please call 03700864287.